From H-P organizers- EVERYONE PLEASE READ!

Dear friends of Help-Portrait,

A few quick points of interest.

Due to some recent situations where people have begun to leverage the Help-Portrait brand and meaning to promote themselves or their company, we, the organizers, thought it would be helpful to provide some guidance on what you can expect from participating and leading Help-Portrait events:

1. Help-Portrait does not have any sponsors. Help-Portrait is NOT a non-profit or for-profit organization. We've heard of a handful of H-P events that have found companies to help offset the cost of the printing, which is fantastic. But, we've decided that H-P will not accept sponsorships of any other kind. So if you go to a planning meeting and they say claim otherwise, leave and contact us immediately. In fact, it's safe to say that unless you hear it from us directly, do not believe it.

2. No individual participant should be asked to give money to join Help-Portrait. Because we are not an organized entity and we don't take sponsorships outside of underwriting printing costs, there is no where to give the money. So, if you are asked to make a donation to Help-Portrait, don't do it. (On the other hand, if there are three of you planning an event and one person paid $30 for the printing and you decide to split that cost, that is absolutely fine.)

3. You should not be asked to join any company, join any society, or join anything. Remember, this is simply photographers and volunteers getting together with the purpose of giving time and photos to families in need.

4. If you come across an individual or group that has mislead you, please contact us immediately (

5. Above all else, this is about giving. Avoid the ones that are taking.

Thank you so very much for being a part of this amazing (and international!) movement. We are just blown away by the response and the huge amount of heart that we are seeing. I guess when over 4,000 people agree to do something out of the goodness of their hearts, we're bound to see some try to take advantage.

Thanks for being a giver.

Annie (on behalf of the H-P organizers)

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Comment by RhondaDuron on December 5, 2009 at 11:31am
I was just about to post again Annie- thank you! Also- another question. I've seen some posts on other blogs about these events and posting the photos taken. Is that ok to do afterward and a spill about what went on? What about thanking any helpers, names, ect. I don't want to be out of any lines, just trying to fill in blanks that are not specified here. Thanks! This is last minute and doing it solo.
Comment by Annie Downs on December 5, 2009 at 11:25am
Rhonda- that is totally fine! :) You are right- we can receive donated goods, we just can't take any money.
Comment by RhondaDuron on December 4, 2009 at 7:31pm
I know several small business owners who got wind of my event and they are all dying to donate food, coffee, snacks, toys for the kids, etc. Is this ok as long as I don't take money?
Comment by Nicole T Gailliot on November 25, 2009 at 7:26pm
I have a background in fundraising and am a business owner. I agree, I also think most people who are asking businesses for support need more guidance as to what appeals to business owners. The fact is all businesses are people, not entities. the fact that this is 100% volunteer- is what makes this pitchable! The fact that No money changes hands is what WOULD make a business get involved. I think perhaps theres some misconception as to what it takes for a business to get involved. If your in need of things- DONT ask for things , ask for TIME, you will inevitably get the things you need.
Comment by Cristian Vladoaica on November 18, 2009 at 8:35am
that's more like it!
Comment by Kevin Blackburn on November 18, 2009 at 8:01am
Ron I understand exactly where you are at unfortunately though most of the folks involved are as honest and caring as you and I there will always be a few that are in it for themselves despite what its truly all about. This fact just makes the task harder on all of us that are on the correct path. We have companies willing to sponser here even with the understanding their names will never be know these are the people I love working with because they understand the importance and do not care about the tax break or the recognition they like me just want to do whats good.

Great input

Comment by Ron Gobble on November 17, 2009 at 10:09pm
I have several companies that are sponsoring our event in North Carolina and those monies will be used for printing and any other costs. I have two people that will go over all expenditures and any additional that we have will be donated to the children's home that we are shooting at.......isn't that ok? We would never dream of charging anyone for their photo, it has been made quite clear that no sales tactics will be allowed.
Comment by Annie Downs on November 17, 2009 at 4:11pm
Adrian, We do want the photographers to provide a 5x7 or 8x10 to each family. That's part of the Help-Portrait project. We do not want to solely provide them with the file and them have to print it themselves.

Kevin, you're welcome. :)
Comment by Kevin Blackburn on November 17, 2009 at 2:57pm
Cool I will send that through our NP folks here we have 2 we are talking to about partnering with us I have paid for the food for the most part and we have the dinner for that night donated by a local caterer We hope to feed 150 people we have taken care of the printing and are hauling our stuff to the location I just needed to know where to point people that wanted to give. Thanks for the help. Kevin
Comment by Annie Downs on November 17, 2009 at 2:42pm
If any money is donated, Kevin, it needs to be donated to the non-profit that you are partnering with. If there is no place for money to be donated, another option for the people unable to attend would be to purchase food or maybe picture frames. But no money should be donated to Help-Portrait at large.

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