Knoxville Help-Portrait Progress Report
I thought I would take a moment to update everyone that didn't get to attend last night's meeting on our progress and action plan.
Six of us met at Starbucks last night (Nov. 19) and we bounced ideas off of each other and came away with a general direction to shoot for.
Basically, we're thinking that a single group of photographers will gather at a designated location on Dec. 12. If the group turns to be too large, we may look at doing two sites; however, we're going to contact Knox Area Rescue Ministries (KARM) first in order to see if they are interested in having us at their facility that day. The reasoning behind this location is so that we can bring the photography to the most numbers and the most needy. That should be a pretty large group if we can get in there. We have other ideas on the table, but we're waiting to see what happens with KARM first.
As for the format, we'll have to wait and see what kind of scope we're looking at in order to determine how many setups we need or can fit in the location. We decided that the best workflow would be for the individual photographers to take their files with them and edit them. The following Saturday, we will return to the location with finished prints. We're working on talking to local printers to see if we can get some print service donated for these orders. If we can secure this, it will mean a short post-processing turnaround and getting the files to the printer early in the week.
I'm going to talk to some contacts for makeup to see if we can get any volunteers for that. If anyone else has contacts with a spa or makeup counter, feel free to seek their volunteer services (and product).
As for equipment, I know there are some that prefer available light shooting; however, we're most likely going to need to use strobes and backdrops due to the potential venues. We've started an equipment forum thread to discuss what kind of gear we have available or what is needed. Several folks have tossed around ideas about getting loaner gear from retailers or schools. If you have connections or extra gear, please speak up in the Equipment thread.
Finally, we have assigned several tasks to be accomplished by the folks at the meeting last night. Jayson Mullen has a punch list of who's doing what; however, if you'll take a look at the new forum threads, you can probably figure out what's on most of that list.
One last word about the forums: For the sake of organization, we decided to start several different forum threads for working on specific tasks. If we can keep discussions regarding these topics to the respective forums, it will aid the overall efficiency and organization of this group.
In case anyone isn't familiar with the forum (or discussion board), it is in a separate location from the comment section you see on the main page of the Knoxville Help-Portrait group.
The main page is here: http://community.help-portrait.com/group/knoxville
At the top of the main page you a list of forum threads. If you click on any of those titles, it will take you to that specific thread. If you want to see all of the threads in the forum, click on "View All" at the bottom of the thread list on the main page, or use this link: http://community.help-portrait.com/group/knoxville/forum
Finally (I really mean it this time), our meeting last night had a great feeling of collaboration and willingness to serve others. After all, that's what this Help-Portrait is all about. If anyone has any suggestions, comments or concerns, please just jump right in and let everyone else know.
As has already been mentioned elsewhere, the next live meeting will be on Thursday, Dec. 3 at 6:30 pm at Starbucks on Cedar Bluff. That will leave us just over a week until we're on. We may also have a walk-through or meeting at the designated location once that is finalized.
If I missed anything, hopefully one of you guys at the meeting will chime in here.
Six of us met at Starbucks last night (Nov. 19) and we bounced ideas off of each other and came away with a general direction to shoot for.
Basically, we're thinking that a single group of photographers will gather at a designated location on Dec. 12. If the group turns to be too large, we may look at doing two sites; however, we're going to contact Knox Area Rescue Ministries (KARM) first in order to see if they are interested in having us at their facility that day. The reasoning behind this location is so that we can bring the photography to the most numbers and the most needy. That should be a pretty large group if we can get in there. We have other ideas on the table, but we're waiting to see what happens with KARM first.
As for the format, we'll have to wait and see what kind of scope we're looking at in order to determine how many setups we need or can fit in the location. We decided that the best workflow would be for the individual photographers to take their files with them and edit them. The following Saturday, we will return to the location with finished prints. We're working on talking to local printers to see if we can get some print service donated for these orders. If we can secure this, it will mean a short post-processing turnaround and getting the files to the printer early in the week.
I'm going to talk to some contacts for makeup to see if we can get any volunteers for that. If anyone else has contacts with a spa or makeup counter, feel free to seek their volunteer services (and product).
As for equipment, I know there are some that prefer available light shooting; however, we're most likely going to need to use strobes and backdrops due to the potential venues. We've started an equipment forum thread to discuss what kind of gear we have available or what is needed. Several folks have tossed around ideas about getting loaner gear from retailers or schools. If you have connections or extra gear, please speak up in the Equipment thread.
Finally, we have assigned several tasks to be accomplished by the folks at the meeting last night. Jayson Mullen has a punch list of who's doing what; however, if you'll take a look at the new forum threads, you can probably figure out what's on most of that list.
One last word about the forums: For the sake of organization, we decided to start several different forum threads for working on specific tasks. If we can keep discussions regarding these topics to the respective forums, it will aid the overall efficiency and organization of this group.
In case anyone isn't familiar with the forum (or discussion board), it is in a separate location from the comment section you see on the main page of the Knoxville Help-Portrait group.
The main page is here: http://community.help-portrait.com/group/knoxville
At the top of the main page you a list of forum threads. If you click on any of those titles, it will take you to that specific thread. If you want to see all of the threads in the forum, click on "View All" at the bottom of the thread list on the main page, or use this link: http://community.help-portrait.com/group/knoxville/forum
Finally (I really mean it this time), our meeting last night had a great feeling of collaboration and willingness to serve others. After all, that's what this Help-Portrait is all about. If anyone has any suggestions, comments or concerns, please just jump right in and let everyone else know.
As has already been mentioned elsewhere, the next live meeting will be on Thursday, Dec. 3 at 6:30 pm at Starbucks on Cedar Bluff. That will leave us just over a week until we're on. We may also have a walk-through or meeting at the designated location once that is finalized.
If I missed anything, hopefully one of you guys at the meeting will chime in here.
Replies to This Discussion
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Permalink Reply by Eric Reagan on -
Whatever you guys decide on. Personally, I think that's a little over the top to take that position. Just make sure we don't share the images with anyone that might publish them, including news media, the church where we're shooting, etc.
I also think we should scrap the behind the scenes video if we decide not to use a release/disclaimer though. I know that the Nashville group did a video (which also showed off some of the shots from the day); however, I'd be a little uncomfortable doing what they did without any kind of release/disclaimer.
Again, let me know how everyone feels about this.
Julie Oglesby said:Hey Jayson and Eric,
Something I came across on this site while reading a little deeper.... Reply by Kyle Chowning on November 18, 2009 at 2:55pm
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Absolutely no releases! This is about you giving away your rights as a photographer for the benefit of the subject. These pictures should not be seen by anybody except the subject. The only release that should be considered giving is you, the photographer, signing over your copyrights to the subject so they can use the photo however they'd like.
Kristin Kozelsky said:
Thoughts on waivers or model releases? I don't need a HP specific waiver, but I'm assuming we should get some kind or released signed by the participants, right?
Just wanted to throw that out there before anyone did extra work.
Jayson, the flyer looks great!
Jayson Mullen said:Perfect! Mid-week would be sufficient enough for me to get the forms to Kortney to have them printed off I believe. Thanks! -
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Permalink Reply by Jayson Mullen on -
I think both legal documents would be good and should still be a go. This isn't a release for us to use these photos to promote ourselves or our business. This legal documentation is just to keep their information confidential and for us to be able to use what we want to to promote Help-Portrait.
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Permalink Reply by Jayson Mullen on
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Just to give an update. I was able to get in touch with the Sevier County Food Ministry and The Women's Care Center. They both were willing to put out our flyer and help get the word out at their respective facilities. I will follow up with them by Wednesday to see what interest levels will be.
I was thinking... on Saturday we will probably just set up 2 stations to begin with. If we get a lot of people we will set up a third.
Eric - Do you have the copy yet for the form? No rush really. I wanted to just check on the status of that. I need to put it in the form so I can send to Kortney and he can print them for Saturday.
That is all I have to report for now... that I can think of anyways. Have a splendid day folks!
J -
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Permalink Reply by Kortney Jarman on
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I have added our event to the event listing here on the site. And once I get the forms I will get them printed. I will probably run off 100 to 150, unless we get some indication that interest will be higher.
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Permalink Reply by Bobby Strange on -
Tweeted :)
Kortney Jarman said:I have added our event to the event listing here on the site. And once I get the forms I will get them printed. I will probably run off 100 to 150, unless we get some indication that interest will be higher. -
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Permalink Reply by Julie Oglesby on -
I dropped off the flyers at all Seymour schools, 3 of the four said they will send them home with the kids. I also dropped off flyers at Sevierville and Pigeon Forge, 3 Goodwill stores, and C.R.O.S.S. in Seymour. Tri-County will be running an article as well. I did stop by the food pantry in Sevierville, the flyer was already taped to the door!
Jayson Mullen said:Just to give an update. I was able to get in touch with the Sevier County Food Ministry and The Women's Care Center. They both were willing to put out our flyer and help get the word out at their respective facilities. I will follow up with them by Wednesday to see what interest levels will be.
I was thinking... on Saturday we will probably just set up 2 stations to begin with. If we get a lot of people we will set up a third.
Eric - Do you have the copy yet for the form? No rush really. I wanted to just check on the status of that. I need to put it in the form so I can send to Kortney and he can print them for Saturday.
That is all I have to report for now... that I can think of anyways. Have a splendid day folks!
J -
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Permalink Reply by John Shim on
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Curious... I didn't see a time but that could just be the small font and my bad eyes. :)
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The event is planned to start at 9:00am and end at 4:00pm. We will get to the location no later than 8 to get setup and get some coffee brewing. The event link is http://community.help-portrait.com/events/helpportrait-knoxville-tn. Let me know if you have any other questions.
John Shim said:Curious... I didn't see a time but that could just be the small font and my bad eyes. :) -
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Permalink Reply by Jayson Mullen on
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Kortney,
I sent the form to you by email today at lunch. Let me know if you got it ok. Thanks!
Jayson -
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Permalink Reply by Sharon Martin Nelson on -
Hey guys, I"ll be there Saturday. If we still need it, I was gonna bring condiments for the coffee?? Creamers, sweet n low, stir sticks??? Any other thoughts along this line? I'm gonna run by Sam's this afternoon. See you guys Saturday
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Permalink Reply by Jayson Mullen on
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Sounds good Sharon! I didn't even think about that. See you Saturday!
Sharon Martin Nelson said:Hey guys, I"ll be there Saturday. If we still need it, I was gonna bring condiments for the coffee?? Creamers, sweet n low, stir sticks??? Any other thoughts along this line? I'm gonna run by Sam's this afternoon. See you guys Saturday -
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