We also talked about possibly bringing in photography students to help out. Maybe pair a student up with each of us so they get some real-world shooting experience. I really liked the idea of this. Not only would we be giving back to the less fortunate with the photos, but we would get the chance to teach future photographers some things that maybe they wouldn't necessarily learn in a classroom environment.
Perfect! Mid-week would be sufficient enough for me to get the forms to Kortney to have them printed off I believe. Thanks!
We had a good meeting tonight with about 7 people in attendance. Megan came in to save the day with a location spot for us. Everything seems to be good with the church and it sounds promising. Here is the rundown of the event... and what we discussed at the meeting. We all voiced our thanks at the meeting for Bobby's hard work trying to nail down a location... it didn't work out for him, but that is why we are doing this together. WE WILL MAKE A DIFFERENCE! It is very exciting!
The location is Evergreen Church in Sevierville, TN. http://www.evergreentn.com/ is the website. The building we will be working in is actually a building behind the church. Megan said it is about as big as the starbucks, but without all the coffee making equipment ;). I think we should be able to set up at least 2 maybe 3 backdrops in the building. If the weather is nice we might even be able to do some outdoor as well or something with natural light as the building has an ample amount of windows letting the light in. If the weather isn't good, the equipment we have should be able to outfit 3 photo areas. We will shoot from 9 am to about 4 pm, which means everyone would need to be there at about 7 30-8 to help getting set up.
Megan has already reserved her church for the day of the event. We are booked in. The main thing to do now is to get warm bodies in the door for photography! That being said, I am going to get a flyer design up and ready for tomorrow. I am going to send that to everyone that I can. Julie is going to print the flyer and find places to drop it in the area near the church where it would reach the most people. Megan will use the flyer to get it in the church announcements and all others should use it as they see fit to advertise the event. If you know someone in need that can make it out... tell them about it! We discussed that we would not turn anyone away. Megan is going to deliver me a list of contacts for the ministries that Evergreen Church is involved with. I am going to contact those ministries personally and figure out the best way to get the word out there. If there are a lot, I might divvy it up amongst some of you so we can get to it all on Monday... Ideally... I would like to have all advertising out the door by Monday... Tuesday at the latest. We are running out of time.
We also discussed adding a "light refreshments will be provided" note to the flyer. Amanda (my wife) brought up and we all agreed that food will always bring some people in the door. Lori is going to take the lead on seeing if we can get Panera to donate some bagels and coffee or anything for the event. If they can not... I don't think it would be an issue for all of us to pitch in and buy some mini muffins and cookies and to bring our coffee makers and brew some coffee for people while they are there... and us... because we will be working so hard :).
As far as logistics are concerned for the day. I have thought about this over and over again and I think I have a plan, but I am sure it needs fine tuning, so any suggestions are welcome. I think we will try and edit as much as we can on site the day of. If we get a good amount of traffic, I think each photo station should have: 1 photographer, 1 assistant, and 1 editor. 3 photo stations, 9 people. My wife has offered to run the center table (10 people). We will take as many people as we can get though. I am sure we will be running around and some people might have to run some errands and different things. The more people the better :).
The table can get people registered with a number and assigned to a photo station. I have designed the form for people to fill out. They would keep the form in tact - proceed to photo station - take photo with number - hand off form to assistant - assistant cuts form in half and gives bottom to editor for processing - Portrait taken - After sufficient amount of photos are taken the assistant will switch one of the two cards out for the photog and deliver to the editor - Editor will take pile of unedited forms and edit the photos, organize and then place forms in complete pile. I think we have 1 nikon based station and 1 or 2 Canon based stations. I believe we have more Canon users than Nikon so that makes sense.
Here is what is still up in the air and needs to be taken care of:
I need the legal copy for the form I have designed... Just something about confidentiality and such - Eric Reagan
I also would like a small statement for release for a photograph to be used for Help Portrait promotion on the website. Just something that people can opt in or opt out of in order for their photograph to be used for promotion of the cause only. - Eric Reagan (Sorry... you are the attorney so you drew the short straw on this legal stuff)
I have the Nikon station under wraps for Julie and I and whoever else is Nikon... I can't remember (Her D300 [main], SB900, 2 SB600[slave], 9 ft backdrops, Macbook pro, D80[backup]). We still need someone to assign the Canon stations - Who wants the lead on this? Kortney? John?
I can't think of anything else right now... I am a little scatter brained right now, and I apologize for the length of this update. I just wanted to be thorough for all who missed the meeting. If there is anything else - please let me know and we will put it on the list :).