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Greeley Colorado Help Portrait
March 15, 2013 at 6pm to December 7, 2013 at 7pm – Greeley, CO
0 Comments 1 Like
Knoxville Help-Portrait Progress Report
I thought I would take a moment to update everyone that didn't get to attend last night's meeting on our progress and action plan.
Six of us met at Starbucks last night (Nov. 19) and we bounced ideas off of each other and came away with a general direction to shoot for.
Basically, we're thinking that a single group of photographers will gather at a designated location on Dec. 12. If the group turns to be too large, we may look at doing two sites; however, we're going to contact Knox Area Rescue Ministries (KARM) first in order to see if they are interested in having us at their facility that day. The reasoning behind this location is so that we can bring the photography to the most numbers and the most needy. That should be a pretty large group if we can get in there. We have other ideas on the table, but we're waiting to see what happens with KARM first.
As for the format, we'll have to wait and see what kind of scope we're looking at in order to determine how many setups we need or can fit in the location. We decided that the best workflow would be for the individual photographers to take their files with them and edit them. The following Saturday, we will return to the location with finished prints. We're working on talking to local printers to see if we can get some print service donated for these orders. If we can secure this, it will mean a short post-processing turnaround and getting the files to the printer early in the week.
I'm going to talk to some contacts for makeup to see if we can get any volunteers for that. If anyone else has contacts with a spa or makeup counter, feel free to seek their volunteer services (and product).
As for equipment, I know there are some that prefer available light shooting; however, we're most likely going to need to use strobes and backdrops due to the potential venues. We've started an equipment forum thread to discuss what kind of gear we have available or what is needed. Several folks have tossed around ideas about getting loaner gear from retailers or schools. If you have connections or extra gear, please speak up in the Equipment thread.
Finally, we have assigned several tasks to be accomplished by the folks at the meeting last night. Jayson Mullen has a punch list of who's doing what; however, if you'll take a look at the new forum threads, you can probably figure out what's on most of that list.
One last word about the forums: For the sake of organization, we decided to start several different forum threads for working on specific tasks. If we can keep discussions regarding these topics to the respective forums, it will aid the overall efficiency and organization of this group.
In case anyone isn't familiar with the forum (or discussion board), it is in a separate location from the comment section you see on the main page of the Knoxville Help-Portrait group.
The main page is here: http://community.help-portrait.com/group/knoxville
At the top of the main page you a list of forum threads. If you click on any of those titles, it will take you to that specific thread. If you want to see all of the threads in the forum, click on "View All" at the bottom of the thread list on the main page, or use this link: http://community.help-portrait.com/group/knoxville/forum
Finally (I really mean it this time), our meeting last night had a great feeling of collaboration and willingness to serve others. After all, that's what this Help-Portrait is all about. If anyone has any suggestions, comments or concerns, please just jump right in and let everyone else know.
As has already been mentioned elsewhere, the next live meeting will be on Thursday, Dec. 3 at 6:30 pm at Starbucks on Cedar Bluff. That will leave us just over a week until we're on. We may also have a walk-through or meeting at the designated location once that is finalized.
If I missed anything, hopefully one of you guys at the meeting will chime in here.
Six of us met at Starbucks last night (Nov. 19) and we bounced ideas off of each other and came away with a general direction to shoot for.
Basically, we're thinking that a single group of photographers will gather at a designated location on Dec. 12. If the group turns to be too large, we may look at doing two sites; however, we're going to contact Knox Area Rescue Ministries (KARM) first in order to see if they are interested in having us at their facility that day. The reasoning behind this location is so that we can bring the photography to the most numbers and the most needy. That should be a pretty large group if we can get in there. We have other ideas on the table, but we're waiting to see what happens with KARM first.
As for the format, we'll have to wait and see what kind of scope we're looking at in order to determine how many setups we need or can fit in the location. We decided that the best workflow would be for the individual photographers to take their files with them and edit them. The following Saturday, we will return to the location with finished prints. We're working on talking to local printers to see if we can get some print service donated for these orders. If we can secure this, it will mean a short post-processing turnaround and getting the files to the printer early in the week.
I'm going to talk to some contacts for makeup to see if we can get any volunteers for that. If anyone else has contacts with a spa or makeup counter, feel free to seek their volunteer services (and product).
As for equipment, I know there are some that prefer available light shooting; however, we're most likely going to need to use strobes and backdrops due to the potential venues. We've started an equipment forum thread to discuss what kind of gear we have available or what is needed. Several folks have tossed around ideas about getting loaner gear from retailers or schools. If you have connections or extra gear, please speak up in the Equipment thread.
Finally, we have assigned several tasks to be accomplished by the folks at the meeting last night. Jayson Mullen has a punch list of who's doing what; however, if you'll take a look at the new forum threads, you can probably figure out what's on most of that list.
One last word about the forums: For the sake of organization, we decided to start several different forum threads for working on specific tasks. If we can keep discussions regarding these topics to the respective forums, it will aid the overall efficiency and organization of this group.
In case anyone isn't familiar with the forum (or discussion board), it is in a separate location from the comment section you see on the main page of the Knoxville Help-Portrait group.
The main page is here: http://community.help-portrait.com/group/knoxville
At the top of the main page you a list of forum threads. If you click on any of those titles, it will take you to that specific thread. If you want to see all of the threads in the forum, click on "View All" at the bottom of the thread list on the main page, or use this link: http://community.help-portrait.com/group/knoxville/forum
Finally (I really mean it this time), our meeting last night had a great feeling of collaboration and willingness to serve others. After all, that's what this Help-Portrait is all about. If anyone has any suggestions, comments or concerns, please just jump right in and let everyone else know.
As has already been mentioned elsewhere, the next live meeting will be on Thursday, Dec. 3 at 6:30 pm at Starbucks on Cedar Bluff. That will leave us just over a week until we're on. We may also have a walk-through or meeting at the designated location once that is finalized.
If I missed anything, hopefully one of you guys at the meeting will chime in here.
Replies to This Discussion
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Permalink Reply by Bobby Strange on -
We also talked about possibly bringing in photography students to help out. Maybe pair a student up with each of us so they get some real-world shooting experience. I really liked the idea of this. Not only would we be giving back to the less fortunate with the photos, but we would get the chance to teach future photographers some things that maybe they wouldn't necessarily learn in a classroom environment.
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Permalink Reply by Jayson Mullen on -
The meeting went great! I am confident we can make this a success!
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Permalink Reply by Bobby Strange on
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Don't think I'm going to be able to make the Dec 3rd meeting :( The 1st is a better day for me that week, but will try to make it on the 3rd.
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Permalink Reply by Megan Huddleston on -
Hey, I'm a Photo student at Carson Newman. I bet I can get a few of my fellow students to come out for this. I graduate in December, so I feel as though I could probably handle a station of my own, or I can be paired up. It doesn't matter to me. Let me know what I need to do please!
Bobby Strange said:We also talked about possibly bringing in photography students to help out. Maybe pair a student up with each of us so they get some real-world shooting experience. I really liked the idea of this. Not only would we be giving back to the less fortunate with the photos, but we would get the chance to teach future photographers some things that maybe they wouldn't necessarily learn in a classroom environment. -
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Permalink Reply by Eric Reagan on -
Megan,
Please feel welcome to join in. We'd love to have you involved. We're still trying to nail down a lot of major points right now though. Hopefully, we can get a location for the event secured next week.
Please feel free to spread the word and come to any future meetings. -
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Permalink Reply by Bobby Strange on
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Welcome, Megan!
Yeah, the location is proving to be a challenge. I am in talks with a few different places, but nothing definite yet. I think this being a holiday week is slowing things down a bit. Hopefully I'll have a place nailed down by our next meeting. -
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Permalink Reply by Jayson Mullen on
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We had a good meeting tonight with about 7 people in attendance. Megan came in to save the day with a location spot for us. Everything seems to be good with the church and it sounds promising. Here is the rundown of the event... and what we discussed at the meeting. We all voiced our thanks at the meeting for Bobby's hard work trying to nail down a location... it didn't work out for him, but that is why we are doing this together. WE WILL MAKE A DIFFERENCE! It is very exciting!
The location is Evergreen Church in Sevierville, TN. http://www.evergreentn.com/ is the website. The building we will be working in is actually a building behind the church. Megan said it is about as big as the starbucks, but without all the coffee making equipment ;). I think we should be able to set up at least 2 maybe 3 backdrops in the building. If the weather is nice we might even be able to do some outdoor as well or something with natural light as the building has an ample amount of windows letting the light in. If the weather isn't good, the equipment we have should be able to outfit 3 photo areas. We will shoot from 9 am to about 4 pm, which means everyone would need to be there at about 7 30-8 to help getting set up.
Megan has already reserved her church for the day of the event. We are booked in. The main thing to do now is to get warm bodies in the door for photography! That being said, I am going to get a flyer design up and ready for tomorrow. I am going to send that to everyone that I can. Julie is going to print the flyer and find places to drop it in the area near the church where it would reach the most people. Megan will use the flyer to get it in the church announcements and all others should use it as they see fit to advertise the event. If you know someone in need that can make it out... tell them about it! We discussed that we would not turn anyone away. Megan is going to deliver me a list of contacts for the ministries that Evergreen Church is involved with. I am going to contact those ministries personally and figure out the best way to get the word out there. If there are a lot, I might divvy it up amongst some of you so we can get to it all on Monday... Ideally... I would like to have all advertising out the door by Monday... Tuesday at the latest. We are running out of time.
We also discussed adding a "light refreshments will be provided" note to the flyer. Amanda (my wife) brought up and we all agreed that food will always bring some people in the door. Lori is going to take the lead on seeing if we can get Panera to donate some bagels and coffee or anything for the event. If they can not... I don't think it would be an issue for all of us to pitch in and buy some mini muffins and cookies and to bring our coffee makers and brew some coffee for people while they are there... and us... because we will be working so hard :).
As far as logistics are concerned for the day. I have thought about this over and over again and I think I have a plan, but I am sure it needs fine tuning, so any suggestions are welcome. I think we will try and edit as much as we can on site the day of. If we get a good amount of traffic, I think each photo station should have: 1 photographer, 1 assistant, and 1 editor. 3 photo stations, 9 people. My wife has offered to run the center table (10 people). We will take as many people as we can get though. I am sure we will be running around and some people might have to run some errands and different things. The more people the better :).
The table can get people registered with a number and assigned to a photo station. I have designed the form for people to fill out. They would keep the form in tact - proceed to photo station - take photo with number - hand off form to assistant - assistant cuts form in half and gives bottom to editor for processing - Portrait taken - After sufficient amount of photos are taken the assistant will switch one of the two cards out for the photog and deliver to the editor - Editor will take pile of unedited forms and edit the photos, organize and then place forms in complete pile. I think we have 1 nikon based station and 1 or 2 Canon based stations. I believe we have more Canon users than Nikon so that makes sense.
Here is what is still up in the air and needs to be taken care of:
I need the legal copy for the form I have designed... Just something about confidentiality and such - Eric Reagan
I also would like a small statement for release for a photograph to be used for Help Portrait promotion on the website. Just something that people can opt in or opt out of in order for their photograph to be used for promotion of the cause only. - Eric Reagan (Sorry... you are the attorney so you drew the short straw on this legal stuff)
I have the Nikon station under wraps for Julie and I and whoever else is Nikon... I can't remember (Her D300 [main], SB900, 2 SB600[slave], 9 ft backdrops, Macbook pro, D80[backup]). We still need someone to assign the Canon stations - Who wants the lead on this? Kortney? John?
I can't think of anything else right now... I am a little scatter brained right now, and I apologize for the length of this update. I just wanted to be thorough for all who missed the meeting. If there is anything else - please let me know and we will put it on the list :). -
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Permalink Reply by Eric Reagan on
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Jayson,
Sounds good.
I'll bring the gear that I previously mentioned in the equipment thread, which is compatible with Canon, Nikon or anything with a PC out or standard hotshoe, so that should cover lights and white background for one station.
Additionally, I'll get you some release language put together this weekend. -
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Permalink Reply by Jayson Mullen on
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Perfect! Mid-week would be sufficient enough for me to get the forms to Kortney to have them printed off I believe. Thanks!
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Permalink Reply by Julie Oglesby on -
Hey Jayson and Eric,
Something I came across on this site while reading a little deeper.... Reply by Kyle Chowning on November 18, 2009 at 2:55pm
Send Message
Absolutely no releases! This is about you giving away your rights as a photographer for the benefit of the subject. These pictures should not be seen by anybody except the subject. The only release that should be considered giving is you, the photographer, signing over your copyrights to the subject so they can use the photo however they'd like.
Kristin Kozelsky said:
Thoughts on waivers or model releases? I don't need a HP specific waiver, but I'm assuming we should get some kind or released signed by the participants, right?
Just wanted to throw that out there before anyone did extra work.
Jayson, the flyer looks great!
Jayson Mullen said:Perfect! Mid-week would be sufficient enough for me to get the forms to Kortney to have them printed off I believe. Thanks! -
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Permalink Reply by Megan Huddleston on
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I know this should probably go on equipment, but I didn't want it to get lost on that page: I have a macbook with CS4, Canon Rebel Kiss (its little but i love it!), and no backdrops.. no flashes... I'm working on building my equipment stock :) So whoever is organizing the Canon stations, count me in on whatever you need at one of them.
Jayson Mullen said:We had a good meeting tonight with about 7 people in attendance. Megan came in to save the day with a location spot for us. Everything seems to be good with the church and it sounds promising. Here is the rundown of the event... and what we discussed at the meeting. We all voiced our thanks at the meeting for Bobby's hard work trying to nail down a location... it didn't work out for him, but that is why we are doing this together. WE WILL MAKE A DIFFERENCE! It is very exciting!
The location is Evergreen Church in Sevierville, TN. http://www.evergreentn.com/ is the website. The building we will be working in is actually a building behind the church. Megan said it is about as big as the starbucks, but without all the coffee making equipment ;). I think we should be able to set up at least 2 maybe 3 backdrops in the building. If the weather is nice we might even be able to do some outdoor as well or something with natural light as the building has an ample amount of windows letting the light in. If the weather isn't good, the equipment we have should be able to outfit 3 photo areas. We will shoot from 9 am to about 4 pm, which means everyone would need to be there at about 7 30-8 to help getting set up.
Megan has already reserved her church for the day of the event. We are booked in. The main thing to do now is to get warm bodies in the door for photography! That being said, I am going to get a flyer design up and ready for tomorrow. I am going to send that to everyone that I can. Julie is going to print the flyer and find places to drop it in the area near the church where it would reach the most people. Megan will use the flyer to get it in the church announcements and all others should use it as they see fit to advertise the event. If you know someone in need that can make it out... tell them about it! We discussed that we would not turn anyone away. Megan is going to deliver me a list of contacts for the ministries that Evergreen Church is involved with. I am going to contact those ministries personally and figure out the best way to get the word out there. If there are a lot, I might divvy it up amongst some of you so we can get to it all on Monday... Ideally... I would like to have all advertising out the door by Monday... Tuesday at the latest. We are running out of time.
We also discussed adding a "light refreshments will be provided" note to the flyer. Amanda (my wife) brought up and we all agreed that food will always bring some people in the door. Lori is going to take the lead on seeing if we can get Panera to donate some bagels and coffee or anything for the event. If they can not... I don't think it would be an issue for all of us to pitch in and buy some mini muffins and cookies and to bring our coffee makers and brew some coffee for people while they are there... and us... because we will be working so hard :).
As far as logistics are concerned for the day. I have thought about this over and over again and I think I have a plan, but I am sure it needs fine tuning, so any suggestions are welcome. I think we will try and edit as much as we can on site the day of. If we get a good amount of traffic, I think each photo station should have: 1 photographer, 1 assistant, and 1 editor. 3 photo stations, 9 people. My wife has offered to run the center table (10 people). We will take as many people as we can get though. I am sure we will be running around and some people might have to run some errands and different things. The more people the better :).
The table can get people registered with a number and assigned to a photo station. I have designed the form for people to fill out. They would keep the form in tact - proceed to photo station - take photo with number - hand off form to assistant - assistant cuts form in half and gives bottom to editor for processing - Portrait taken - After sufficient amount of photos are taken the assistant will switch one of the two cards out for the photog and deliver to the editor - Editor will take pile of unedited forms and edit the photos, organize and then place forms in complete pile. I think we have 1 nikon based station and 1 or 2 Canon based stations. I believe we have more Canon users than Nikon so that makes sense.
Here is what is still up in the air and needs to be taken care of:
I need the legal copy for the form I have designed... Just something about confidentiality and such - Eric Reagan
I also would like a small statement for release for a photograph to be used for Help Portrait promotion on the website. Just something that people can opt in or opt out of in order for their photograph to be used for promotion of the cause only. - Eric Reagan (Sorry... you are the attorney so you drew the short straw on this legal stuff)
I have the Nikon station under wraps for Julie and I and whoever else is Nikon... I can't remember (Her D300 [main], SB900, 2 SB600[slave], 9 ft backdrops, Macbook pro, D80[backup]). We still need someone to assign the Canon stations - Who wants the lead on this? Kortney? John?
I can't think of anything else right now... I am a little scatter brained right now, and I apologize for the length of this update. I just wanted to be thorough for all who missed the meeting. If there is anything else - please let me know and we will put it on the list :). -
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Permalink Reply by Kortney Jarman on
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I'll be happy to work with and organize the canon shooters. My thoughts are to bring all the equipment that you have and we will get it figured out that morning. If any Canon shooter has specific questions let me know, but I don't think there will be any issues.
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