Help Portrait is a movement of photographers who are using their time, equipment and expertise to give back to those who are less fortunate.
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Greeley Colorado Help Portrait
March 15, 2013 at 6pm to December 7, 2013 at 7pm – Greeley, CO
0 Comments 1 Like
How are you raising funds??
I have a LOAD of volunteered photographers for our event in New Haven - about 20 right now.. The problem is that not many of them seem to very gung-ho on collecting donations. I am kind of at a loss on what to do. I'd love to be able to maybe sell something or have an auction, but I just cant do it on my own - I am already organizing the entire event, I can't fund raise as well!!!
Any thoughts ?
Any thoughts ?
Replies to This Discussion
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Permalink Reply by BSC_Photo on -
Did you do that on the day of the event or before??
I am trying to come up with ways to raise money before the event so I have good budget to make sure we are covered for expenses/
Maybe we can come up with an online auction or something.. But what do we auction?
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Permalink Reply by Heather K on
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Why don't you just have every photographer bring $5 the day of the event. How much money do you need? Figure it out, divide by number of volunteers, pad it a bit for unforeseen circumstances and then ask people to bring money the day of the event. We did that last year to pay for food, name tags and other stuff we needed throughout the day. Leftover money went to a local charity.
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Permalink Reply by BSC_Photo on
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well for one I ask the photographers for a lot already, I dont want to make them pay to be a part of the event. Another is that they can''t bring cash the day of the event, they need to make the payment via paypal so its tax deductible..
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Permalink Reply by Melissa Cales on -
If you have a good network to be able to brodcast about an auction - what about an ebay auction where the photographers auction off a portrait session? I've seen charity auctions similar to this. I don't know the details as far as the tax deductible part - I'm trying to research that myself right now.
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Permalink Reply by BSC_Photo on
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An auction isn't a tax deductible donation, which is ok because the people bidding will actually receive something of value in return for their bid. There are charity auction websites as well - i just can't think of what to auction.. A portrait session is ok, but could be hard to organize with the photogs.
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Permalink Reply by Melissa Cales on
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What about soliciting other businesses for products to donate for the auction? Just a thought.
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Permalink Reply by BSC_Photo on
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Hmm that's a great idea!!!!! Now I just have to see who is out there!!
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Permalink Reply by Nicole T Gailliot on
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You can also try to eliminate major costs by actually getting businesses to donate the "things you need". Printing the photos will always be an issue with HP, depending upon your size. I dont know how many people you are looking at, but for our Denver group, we have 800 people actually booked, not including walk ins. We were very lucky to make a conscious effort this year to make sure we got things donated.
Consider getting a bank to sponsor your printing, or paper, etc..
Food, all local businesses
Businesses wlll sponsor things for sure...
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Permalink Reply by BSC_Photo on
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I agree Nicole - it is definitely easier to get the things donated versus money, but there are some things that can't be donated like insurance and/or rent..
We have basically gotten just about everything donated except photo paper, insurance, and tables/chairs.. Still working HARD on the tables and chairs
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Ask local banks to sponsor your needed items, so have a :
Printing Sponsorship ($500): Use the money directly for the paper.
You can get rent donated: I got our location completely donated to us, its a 22,000 square foot church ( which included tables and chairs)
Check with Churches, they will almost always donate the space to you
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Permalink Reply by BSC_Photo on
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We did get a bunch of things donated.. we got a MASSIVE warehouse space donated to us, we got ink.. etc. We just need some cash donated for some of the things that aren't easily donated
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How many people do you have coming?
Vollunteers?
Attendees?
What types of things do you still need? Basically what money do you need?
Obviously print costs? But other than that what funding do you still need?
Whatever cash money you need is directly proportional to how many attendees you have.
If you only have 20 or so vollunteers, but expect 100 or so people
You only need money for the prints of the photos: and that can vary depending upon the size you choose.
If you use the bogo with ritz, 5x7's are 1.99 each ( 89cents a piece), you would need only $100 for printing, divided by your vollunteers thats $5 bucks a piece.
Again, you dont need an insurance policy unless you have a large group attending.
It all depends on the numbers your looking at.
I see you have been posting alot on the board, which just makes me think this is your first year doing this, dont complicate the event, the simpler the better.
You can ramp it up the next year, once you have had a trial run at it.
(Trust me: once you have had a first year at it, everything will increase)
( We had 40 volunteers last year, this year we have 178 vollunteers)
© 2013 Created by Kyle Chowning.
